ScrubEx Dispenser
The hospital has two ScrubEx dispensers where you can access scrubs when necessary located on Connell 2 and Connell 5.
Your KGH ID badge will be programed to provide you with access to the machines for use when needed. In order to ensure your badge is programmed properly you need to complete a form which can be obtained from Kelly Hubbard, Manager of KGH Imaging Services.
Once the form is completed it needs to be taken to Brenda in Environmental Services (Watkins 1, Room 4-1-220-0) who will process the form and ensure your access is provided as necessary.
Note: Those requiring scrubs must provide a damage deposit of $60 ($30 per set) payable at the Cashier’s Office located on Davies 1 at KGH site or at Cashier’s Office on Jeanne Mance 6.
Scrub Distribution and Collection Policy
Kingston Health Sciences Centre
ADMINISTRATIVE POLICY MANUAL
Subject: Linen Services – Scrub Distribution and Collection Number: 04-081
Issued by: President and Chief Executive Officer Page: 2 of 3
Original Issue: 2018.05
Revised: NEW
Introduction
Scrubs are required protective clothing intended to minimize cross-contamination and are designed to promote a clean environment in the interest of Infection Control and Patient Safety. The wearing of scrubs does not eliminate the need for PPE. Proper PPE must be worn when there is any risk of blood or bodily fluid exposure.
Scrubs inventory is managed through site-specific Linen Services departments. These scrubs are accessible through dispensing machines at both the KGH and HDH Sites in designated areas. Enforcement of this policy is the responsibility of each department, unit or program.
Policy
Kingston Health Sciences Centre will provide hospital issued scrubs to physicians, students, and hospital employees who require them for their work.
1. Scrubs will be made available to designated staff and learners working in the following areas only:
a. Operating Rooms (OR’s) (Both Sites)
b. PACU (Both Sites)
c. Labour and Delivery (KGH site only)
d. NICU (KGH site only)
e. Cardio Vascular Lab (KGH site only)
f. IVR Lab (KGH site only)
g. Central Processing (Both Sites)
h. Pharmacy Compounding Areas (Both Sites)
i. Endoscopy Suites (Both Sites)
j. Cystoscopy Unit/Urology Treatment Clinic (HDH site only)
k. Mohs Micrographic Surgery (HDH site only)
l. Emergency/ Urgent care (Both Sites)
m. Chronic Pain Clinic - Fluoroscopy Procedural Suite (HDH Only)
n. Autopsy and Pathology (KGH site only)
o. Other approved areas
2. In accordance with best practices in Infection Control, hospital issued scrubs (either OR Scrubs or Regular Scrubs)
a. Are never to be worn outside the Hospital.
b. Must be changed at least daily
c. Must be returned at the end of each shift for proper laundering
d. Are never to be taken home for laundering
e. Are not to be removed from the hospital premises at any time
3. OR scrubs worn during dirty or contaminated cases should be changed prior to subsequent cases even if not visibly soiled
4. Visibly soiled OR scrubs are not to be worn outside the Operating Rooms at any time.
5. OR scrubs should not be worn in the hospital facility outside of the Patient Care or Physician’s Office areas. Soiled scrubs should be changed as soon as feasible following a surgical procedure.
6. In the Operating Rooms, only hospital approved scrubs are to be worn. Personal Scrubs are not permitted.
Procedure
Note: This procedure will be implemented at HDH site only upon installation of scrub dispensing equipment
1. New employees, students, residents or staff members requiring scrubs must:
a. Complete the Scrub Access Request Form
b. Have the form authorized by the Director or designate for the area in which you will be working (See Point #1 in policy Section).
c. Provide a damage deposit of $60 ($30 per set) payable at the Cashier’s Office located on Davies 1 at KGH site or at Cashier’s Office on Jeanne Mance 6. Attending Physicians and Front Line Hospital Employees governed by a Collective Agreement will have the deposit requirement waived
d. Present the form with authorizing signature and cashier’s receipt in person at the Environmental and Transportation Services office on Watkins 1 Room 4-1-220-0 (KGH) or Johnson 0 Room J0-014 (HDH) between 08:00 and 15:00
e. Damage deposits will be returned by cheque upon verifying all scrubs have been returned and scrub access has been terminated
2. Forms without an authorized signature or without a cashiers receipt will not be processed.
3. Access to the scrub dispensing machines will be granted by the Secretary, Environmental and Transportation Services or designate. Each user will receive credits which will give them access to two sets (Top and Bottom) in their requested size. Any requests for exceptions to the number of sets must be submitted in writing and approved by the Director of Environmental and Transportation Services.
4. Those who are unable to fit any of the available scrub sizes should contact the Secretary, Environmental and Transportation Services to discuss options. Pants should not be worn long enough that cuffs are being walked on (posing infection control and occupational health and safety hazards).
5. Scrubs must be returned at the end of each shift. Unreturned scrubs will result in forfeit of the damage deposit
6. Additional scrub credits or access to scrubs may be authorized for any employee, visitor or staff member in an urgent situation by contacting the Secretary, Environmental and Transportation Services during regular hours, or by contacting an Environmental Services Supervisor through the call centre at extension 7250. These “emergency scrubs” must be returned at the next earliest opportunity.
7. Substituting other items (such as towels or gowns etc) for scrubs in order to retrieve additional credits is deemed as misuse. Individuals doing so will have their credits adjusted and their program manager will be notified for appropriate follow up. Credits will be reinstated once all missing scrubs have been returned in person to the Secretary, Environmental and Transportation Services during regular hours.
8. Violation of any part of this policy or other misuse of the Scrub Dispensing System may result in disciplinary action and/or cancellation of access.
Authorizing Signature:
_________________________________
Dr. David Pichora
President and Chief Executive Officer